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01 — TERMS

Terms of Service

Last updated: October 2026

These Terms of Service ("Terms") apply to the Wolf's Den website, our Sunday car meets, merchandise sales, and vendor and sponsor arrangements operated by Wolf's Den ("Wolf's Den," "we," "us"). By visiting the site, attending a meet, buying merch, or partnering with us, you agree to these Terms.

Attending a meet

  • Meets are free and open to the public unless an event says otherwise.
  • Follow the house rules at all times: no burnouts, no donuts, no revving, no reckless driving, and respect the lot and the businesses around it.
  • Follow all traffic laws on the way in and out, and any instructions from property owners, security, or law enforcement.
  • We may ask anyone to leave, and may ban repeat offenders from future meets, at our discretion.
  • Meets are held on private property we do not own. Access can change or end at any time.

Assumption of risk

Car meets involve moving vehicles, crowds, and nighttime conditions. You attend at your own risk and are responsible for yourself, your guests, your vehicle, and your belongings. Wolf's Den is not responsible for damage, theft, injury, or loss at or around a meet, to the fullest extent allowed by law.

Photos and video

Meets are photographed and filmed by us and by community photographers. By attending, you agree that you and your vehicle may appear in photos and video shared on our website and social media. If you'd like a specific image of you removed, contact us and we'll take it down from our channels.

Merch, vendors, and sponsors

Merch purchases are covered by our Refund, Cancellation, and Support & Fulfillment policies below. Vendor spots and sponsorships are also subject to any written agreement or invoice we provide; if that agreement conflicts with these Terms, the agreement controls.

Our content

The Wolf's Den name, logo, and site content belong to Wolf's Den or are used with permission from their creators, including the photographers credited on this site. Don't reuse them commercially without written permission.

Disclaimers and liability

The site and our events are provided "as is." To the fullest extent allowed by law, our total liability for any claim related to the site, a meet, or a purchase is limited to the amount you paid us for the item or service involved.

Changes and governing law

We may update these Terms from time to time; the date above shows the latest version. These Terms are governed by the laws of the State of Texas, United States, and any dispute will be handled in the state or federal courts located in Texas.

02 — REFUNDS

Refund Policy

Last updated: October 2026

Merchandise

  • Unworn, unwashed items with tags can be returned or exchanged within 14 days of pickup or delivery.
  • If an item arrives damaged, defective, or in the wrong size or style, we'll replace it or refund you in full. Contact us within 7 days with a photo.
  • Limited-run and custom items are final sale unless they're defective.
  • Approved refunds go back to your original payment method within 5–10 business days. Cash payments are refunded in cash at a meet or by an agreed method.

Vendor spots and sponsorships

  • If Wolf's Den cancels a meet you paid to vend at or sponsor, you'll get a full refund or a credit toward a future meet, your choice.
  • If you cancel, see the Cancellation Policy below for what's refundable.
  • Sponsorship work already delivered (for example, flyers or posts that already went out with your logo) isn't refundable.

Free meets

General attendance is free, so there's nothing to refund if a meet is moved, shortened, or canceled.

How to request a refund

DM @dfw.wolfsden or email support@wolfsdendfw.com with your name, what you bought, the date, and the reason. We'll reply within 2 business days.

03 — CANCELLATIONS

Cancellation Policy

Last updated: October 2026

When we cancel or move a meet

Meets can be canceled, delayed, or moved for weather, lot access, safety concerns, or other things outside our control. We'll post any change on @dfw.wolfsden and on this site as early as we can, and no later than 3 hours before start time when possible.

Vendor and sponsor cancellations

  • Cancel 72 hours or more before the meet: full refund or credit.
  • Cancel less than 72 hours before: 50% credit toward a future meet, no cash refund.
  • No-shows: no refund or credit.
  • You can reschedule once at no charge with at least 72 hours' notice.

Merch order cancellations

You can cancel a merch reservation or order any time before it's picked up or shipped for a full refund. Once an order ships, use the Refund Policy instead.

Our right to cancel

We may cancel a vendor spot, sponsorship, or order if the business, product, or conduct doesn't fit our community or breaks the house rules. If we do, you'll receive a full refund for anything not yet delivered.

04 — SUPPORT

Support & Fulfillment

Last updated: October 2026

Merch pickup

  • Reserve items by DM. Reserved items are held for pickup at the next Sunday meet.
  • Bring your name and order details. Pickup is at the Wolf's Den table at the meet.
  • Unclaimed reservations are released after two meets.

Shipping (if offered)

  • Orders ship within 3–5 business days. You'll get tracking by email or DM once it ships.
  • Shipping costs and delivery estimates are shown before you pay.
  • If a package is lost or arrives damaged, contact us and we'll make it right.

Vendor and sponsor fulfillment

  • Vendor spots are confirmed in writing with the date, arrival time, and setup location.
  • Sponsor logos appear on flyers and posters starting with the next weekly flyer after payment and logo files are received.
  • Social features are scheduled together and posted on the agreed dates.

Contact us